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Supply Coordinator Sydney

Wilhelmsen is a global maritime industry group founded in 1861. We have the biggest maritime network in the world, with a presence in over 2 200 locations globally. We serve over half of the worldwide merchant fleet with products and services, and supply crew and technical management for some of the most complex vessels in the world. We also develop new and daring solutions, shaping the maritime industry for the future. Our investments seek to explore and develop new opportunities within the energy-, offshore- and maritime industry. With thousands of colleagues in more than 70 countries, we take competence, sustainability, innovation and unparalleled customer experiences one step further.            

Based in our Sydney Office, the full time Supply Coordinator will report directly to the Warehouse Supervisor has the following main responsibilities;

    • Ensure there is continuous communication on the availability and lead times of products with Customer Service, transport, warehouse, expediting and procurement department

    • Continuous follow up on quotes and orders with sub-status ‘Awaiting approval’

    • Process orders including non-available items:

      • Order non-available items

      • Maintain ETA dates for incoming PO’s

      • Receive PO’s supporting an order

    • Process shipments:

      • Add relevant charges if applicable

      • Print pick lists for warehouse if required

      • Report picking if required

      • Scan Delivery Notes when applicable

      • Create invoice for closed orders

    • Supply Customer Service with necessary information concerning delivery status of orders i.e. charges, delays, availability etc.

    • Provide complete and updated information to warehouse concerning time and place of delivery

    • Prepare cost pricing information towards final invoicing of service performed

    • Maintain required control reports and documentation

    • Assist other departments as needed on stock orders and purchase orders

    • Any other responsibility put forward by Manager not covered by this FD (within reasonable limits)



      Mandatory requirements

    • High School diploma or equivalent

    • Prior experience as Supply Coordinator or similar position in a warehouse

    • Very good command of the English language (spoken and written)

    • Good computer skills with Excel knowledge

    • Ability to travel when required. Maintain a valid passport

    • Ability to communicate effectively within a multinational environment

    • Ability to work under pressure and ability to work on own initiative

    • Ability to work independently as well as in a team

    • Ability to co-operate across organization lines internally and towards customers

    • Systematic and accurate nature

Out of hours work and weekend works may be required. Applicants must have a permit to work in Australia.

Work location will be Sydney, Australia.

For more details, please contact:
Contact Name:  Dean Marshman
Contact Number:  +61 408 007 863
Contact Email:

Application deadline is 15/09/2017