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Customs Coordinator

Wilhelmsen is a global maritime industry group founded in 1861. We have the biggest maritime network in the world, with a presence in over 2 200 locations globally. We serve over half of the worldwide merchant fleet with products and services, and supply crew and technical management for some of the most complex vessels in the world. We also develop new and daring solutions, shaping the maritime industry for the future. Our investments seek to explore and develop new opportunities within the energy-, offshore- and maritime industry. With thousands of colleagues in more than 70 countries, we take competence, sustainability, innovation and unparalleled customer experiences one step further..


To assist in ensuring timely and compliant importation of products shipped as internal transfers to the USA & Canada from foreign locations.  Compliance includes, US Customs, EPA, FDA, and any other regulatory bodies that raise interest in the shipment.


To minimize and control costs of importation by reducing hold storage fees and efficient dispatch of containers to final site locations, including monitoring and coding associated transportation costs.



The position reports to the Customs and Forwarding Manager with a dotted line to Area QHSSE & Compliance Manager


Formal authorities

Have the authority to act within the Functional Description, agreed budgets and within the WSS chart of authority as outlined in GIMS


Main Responsibilities

Essential Functions


  • Ensure that all import transactions meet compliance standards set forth by US Customs, EPA, FDA, and any other regulatory bodies that raises interest in the shipment, including monitoring TSCA (EPA) & FDA approvals of all imported products

  • Maintain an updated HTS classification data base and operational costs reports

  • Support and participate in maintaining records on all customs files and records in compliance with customs requirements and duty drawback filing

  • Assist MP Operations with intermodal transpiration needs, including cross boarder entries between Canada & USA

  • Assist in correlating and filing all sales reports into fixed format for departmental declarations of the Duty Drawbacks for all US and Canada imports

  • Code and verify vendor invoices as per accounting requirements

  • Coordinate import shipments between 3PL and internal distribution to ensure efficiency in Supply Chain



    This position will be measured against:

  • Accuracy and timeliness of duties assigned

  • Compliance and governing laws, rules, and regulations


Mandatory requirements

  • Prior experience with clearance of imported/exported products to/from the U.S.A.

  • Strong interpersonal skills and customer relationship building skills

  • Able to maintain high level of confidentiality

  • Strong Excel experience, including good knowledge of the other MS Office products

  • Ability to organise/co-ordinate and strong attention to detail and the ability to multi-task

  • Reliable, enthusiastic and professional manner

  • Proactive and independent


    Additional preferences

  • Experience in the maritime industry & marine chemicals


    Process Involvement

    To ensure that the Customs/Distributor and Sub-Agency Mexico department is in compliance with all routines and guidelines as set forth in GIMS.


    Physical Demands

    The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is reguarly required to: 

  • Sit
  • Use hands to finger, handle, or feel
  • Talk and hear


While performing the duties of this job, the employee is occasionally required to:

  • Stand
  • Walk
  • Reach with hands and arms
  • Stoop, kneel, crouch or crawl


Work Environment

The work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job. 


  • The noise level in the work environment is usually moderate

Work location will be Pasadena, TX .
For more details, please contact:
Contact Name:  Tanya Mota-Rojas
Contact Number: 281-867-2000
Contact Email:

Application deadline is August 31, 2017