Wilh. Wilhelmsen is a global maritime industry group focusing on shipping and integrated logistics services for cars and rolling cargo through its shareholding in Wilh. Wilhelmsen ASA. The group also occupies a leading position in the global maritime service industry through Wilhelmsen Maritime Services AS, delivering products and services to some 200 shipyards and 22 000 vessels annually.
The supply coordinator ensures that orders from our customer service centers are handled correctly, in a timely fashion and that customer center demands are met and communicated in an efficient and professional manner.
The position reports to the Supply & Dispatch Supervisor, liaisons with Warehouse Operatives, Customer Service, Dispatchers, and 3rd party agents.
Place purchase orders in-house as well as to subcontractors and 3rd party suppliers
Acts within this functional description and our Global Integrated Management System (GIMS)
Ensures there is continuous communication on the availability and lead times of products with customer service, transport, warehouse, and logistics department
Checks order status first thing every morning and throughout the entire day
Processes the order
-Checks Negative Projected Availability looking for orders which needs completion
-Orders all non-available items
-Receives PO’s supporting an Order
-Scan Delivery notes & ensures scanned
-Invoice close orders
-Sends Order Lists to 3rd Party AGents
Supply customer service with necessary information concerning delivery status of orders i.e charges delays, availability etc.
Prepares cost pricing information towards final invoicing of service performed
Monitoring IFS8 daily
Maintains required control reports and documentation
It is focal point for communication with own wareohouses and 3rd party agents
Assist other departments as needed on stock orders and purchase orders
When on duty for weekends and holiday carries a cellular phone and laptop for remote access
Sends the new orders to 3rd party agents in Argentina and Uruguay on a daily basis
This position will be measured against:
Timely responses and communications with other business units
Accuracy of quotations, lead times and timely and efficient delivery of goods
Accountability to advise warehouse of any stock inconsistencies
Order Completeness Levels
Real Service Level Improvement
Currently studying on an University or holding an University Degree
Prior experience as Supply Coordinator or similar position in logistics
Very good command of the English language (spoken and written)
Very Good Command of Spanish Language (Spoken and Writen)
Good computer skills with Excel knowledge
Ability to travel when required. Maintains a valid passport
availability to works nights and weekends if necessary
Ability to communicate effectively within a multinational environment
Ability to work under pressure and ability to work on own initiative
Ability to work independently as well as in a team
Ability to co-operate across organization lines internally and towards customers
Systematic and accurate nature
Confirming ability to deliver; plan inventory; purchase inventory; quote order; deliver products
Work location will be Rio de Janeiro.
For more details, please contact:
Application deadline is 18/03/2017.